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Bid Terms and Conditions

All surplus items sold will give internal requirements precedence over external requests. Departments wishing to obtain any items are required to complete and submit a bid form.

  • All bid submissions must be on .

  • It is not necessary for departments to submit a bid price unless a reserve price has been identified. Reserve prices will be identified in the item description if there is one.

  • If there is a reserve price, your bid must be equal to or higher than the reserve price.

  • Closing dates will be posted with each item. All bids must be received by the Procurement Department on the closing date by end of day.

  • Bids must be in increments of one dollar.

  • All items are sold on an as is, where is, no return basis. The successful bidder is responsible for all costs associated with transportation of items from its current location.

  • All sales are final. There will be no returns or refunds.

  • Only the winning bidders will be contacted by the Procurement Department

  • External payments: must be made Online through our payment tool Touchnet, a link will be provided to the winning bidder.
    • The following payment methods are accepted: Visa-Debit, Mastercard-Debit, Visa & Mastercard, or American Express
    • Receipts will automatically be emailed once payment is made. Receipts are required for pick-up.
  • Internal payments must be made by journal entry and will be processed by the Procurement Department.

  • Items must be paid and picked up within 5 business days of closing unless otherwise specified or pre-arranged with Surplus and the pick-up department.

  • If timely payment/pick-up is not made, the item(s) will be made available to the next highest bidder and/or will be re-listed at the sole discretion of the Procurement Department.

  • The University reserves the right to accept or reject any or all bids.

  • Preference will be given to reusing surplus items for University requirements.